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Free estimate calculator

Landscaping Estimate Calculator

Build a project from individual services and quantities. Enter your direct cost per service unit, add shared project expenses once, and calculate the price your margin requires.

Calculation methods, rounding, and example data

  • No account required
  • Data stays on your device
  • Pro: $79 lifetime (launch price) — no subscription

Build the estimate by service

Enter a direct cost per service unit, including its materials, labor, and equipment. These are your costs, not customer selling rates. Add shared project expenses once below.

Service 1
Service 2
Direct project cost
$1470.00
True project cost
$1690.50
Required pre-tax price
$2600.77

Free worksheet: entries are not saved. Displayed costs round to cents; the required price uses unrounded cost and rounds up to the next cent.

Worked example: two services, one project overhead

Eight yards of mulch installation at a $75 direct unit cost contribute $600. Eighteen shrub installations at $40 direct cost each add $720. With $150 shared delivery, direct project cost is $1,470. Applying 15% overhead gives $1,690.50, and a 35% margin requires $2,600.77 before sales tax.

These unit costs are examples, not recommended rates. Build your own using supplier prices, material quantities, paid crew time, and equipment needs. The mulch calculator, topsoil calculator, and loaded labor calculator can help with those inputs.

Do not enter a selling rate as a direct cost: that would add overhead and profit to a price that already contains them. Likewise, if a service unit cost includes its own delivery allocation, omit that portion from shared delivery. Use the profit margin calculator to review a final customer price, and the job cost calculator for the completed-job comparison.

How this estimate calculator works

  1. 1

    Build service lines

    Multiply quantities by your direct cost per unit, including materials, labor, and equipment.

  2. 2

    Apply overhead

    Your overhead percentage is added on top to reach a true project cost.

  3. 3

    Set your target margin

    Margin, not markup — the profit share of the final price, not of cost.

  4. 4

    Get your price

    The required selling price updates instantly and rounds upward to the next cent.

Once your price is set, put it in front of the customer with our landscaping estimate template — fill in the same numbers and print or save a clean, customer-ready estimate.

Build a service assembly you can reuse

Replace manual unit-cost entry with saved material, labor, and equipment components in Pro. Add those services to a project and review its calculated price.

This tool is free. See Pro pricing and license details.

Explore Pro — $79 lifetime

More free tools

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Free template

Landscaping Estimate Template

A clean, customer-ready estimate you can fill in, print, or save as PDF.

Open Landscaping Estimate TemplateMaterial calculator

Mulch Cost Calculator

Calculate cubic yards, whole bags, bulk delivery, and installation pricing.

Open Mulch Cost CalculatorMaterial calculator

Topsoil Cost Calculator

Compare soil volume and supplier-density weight, with delivery and spreading costs.

Open Topsoil Cost Calculator

Frequently asked questions

How is an estimate calculator different from a cost calculator?

The cost calculator starts with category totals. This worksheet builds a project from service quantities and direct costs per unit, then adds shared expenses, overhead, and margin.

Can I calculate more than one project at a time?

The free version calculates one project. Landscape Estimate Pro saves unlimited projects and estimates, plus reusable service assemblies so you don't re-enter the same materials and labor every time.

Does it factor in my production rates?

This worksheet takes a direct unit cost you have already worked out for each service, including labor. Pro adds production-rate labor calculation — enter a quantity (e.g. 8 yd³ of mulch) and your own production rate (e.g. 2.5 yd³ per person-hour), and it calculates person-hours and labor cost for you.

What's the difference between required price and display price?

This worksheet displays costs to cents but uses unrounded true cost to solve the required price. That price rounds upward to the next cent; it does not automatically choose a whole-dollar customer quote.